Badging

Federal security regulations require that airport operators issue badges to help prevent unauthorized individuals from entering secure areas that are off-limits to the general public. These regulations ensure individuals are checked against criminal and terrorist databases and whether there are any federal, state or local warrants pending against prospective employees.

Depending on an employee’s job responsibilities and position, there are currently three types or categories of airport ID badges in use at IND. Temporary badges are not permitted or issued.

• Secure Identification Display Area (SIDA)
• Sterile Area (unescorted access beyond security checks in concourse areas)

Each person who requires authorized unescorted access to the Indianapolis International Airport SIDA, Sterile Area or AOA as a condition of their employment must first comply with the following:

• Complete a fingerprint-based criminal history records check (CHRC) and Security Threat Assessment (STA)
• Complete and submit an IAA badging application, signed by an authorized signatory agent
• Complete airport security training classes (for all badge holders)

Federal regulation TSR 1542 specifies that no individual be granted unescorted access authority unless the individual has undergone a fingerprint-based CHRC that does not disclose that he or she has a disqualifying criminal offense. All prospective employees and other individuals must successfully complete the CHRC before they will be given authorized access to SIDA, Sterile or AOA areas. Authorized companies may fingerprint their own employees or the Badging Office can perform this task for a $50 fee. For those personnel who are printed and processed by their employing companies, IAA requires one of the following to ensure the CHRC has been completed:

• Copy of the CHRC results
• Certification letter on company letterhead, including the case number and fingerprint date
• Approved case number and fingerprint date in Section III of the Badging Application

Personnel authorized to be printed and processed by IAA should report to the Badging Office from 8 a.m. to 3:30 p.m. ET, Monday through Friday. They must present a letter on company letterhead that includes the company billing address, employee name and requirements for prints. They must complete a Fingerprint Application Form before their prints are taken.

All personnel applying for airport employment badges must show at least two forms of government-issued identification, one of which must contain their photo. Acceptable documents include:

• State-issued driver’s license or ID card or military ID card (only one can be used)
• Original SSN card
• U.S. Passport
• Birth Certificate
• If born outside the U.S. one of the following is required: Passport, Certificate of Naturalization, PRC, DS 1350, FS 545 or FS 240

These documents must be presented again at time of badging renewal.

Fingerprint CHRC results are normally returned within 24 to 48 hours. STA results, are usually received within three to five business days. It is the responsibility of the applicant, signatory agent and/or the company’s designated representative to contact the Badging Office to see if the prints have cleared.

Authorized signatory agents or their designated representatives may obtain copies of this form from the Badging Office or download it from the IAA’s website. The employee must complete Section I of the form; the signatory agent completes Section II of the form.

In Section II, the signatory agent must indicate badge type, whether the employee’s job requires him or her to operate motor vehicles in ramp areas and if the job requires escorting non-badged personnel in secure areas. In addition, the agent’s signature certifies:

• The company will immediately notify the Badging Office, Airport Police and/or the Airport Operations Center if an employee is terminated or has lost his or her badge.
• The company is responsible for reimbursing IAA for any fines levied caused by the employee’s failure to adhere to the airport security plan and protocol

Individuals whose employment conditions require unescorted access to the SIDA, Sterile or AOA must attend a training class before a badge will be issued. Please note: The CHRC and Badging Application must be completed and submitted to the Badging Office before an individual can be scheduled for SIDA training.

• IAA’s computer-based SIDA training class is offered Monday, Wednesday, Thursday and Friday from 8 a.m. to 3:30 p.m. ET, and Tuesday from 9:30 a.m. to 3:30 p.m. ET. Training takes place in the Training Room adjacent to the Badging Office on Level 1 of the terminal. It generally lasts about one hour.
• IAA’s non-movement training class is held each Tuesday at 8 a.m. ET. Training takes place in the Training Room adjacent to the Badging Office on Level 1 of the terminal. It generally lasts about an hour and a half.

After completing the training and receiving their security clearance, individuals report to the Badging Office with two forms of government-issued identification to obtain their airport ID badge.

Each individual and company is responsible for reporting lost or stolen ID badges to the Badging Office immediately. Replacement of the access/ID card will be permitted only after the employee, or the employer, reports the loss to the Badging Office and pays the replacement fee at the Guest Services desk on Level 3 at entrance to Civic Plaza.

Unless specified, the fees that must be paid before badges are replaced can include:

• $100 for lost, stolen badges
• $100 for non-returned badges (billed to the company)
• $10 for damaged badges
• $10 for badge changes/upgrades (Sterile to SIDA, SIDA to Driver, etc.)

The Airport Badging Office, Airport Police and/or Airport Operations Center shall be notified of routine changes in the status of employees having authorized access within 24 hours. All badges shall be returned to the Access Control Manager. All companies will be billed $100 for each airport ID badge not returned to the Badging Office within 30 days of the employee’s termination date.

You must notify the Airport Badging Office, Airport Police and/or Airport Operations Center immediately if an employee is terminated or loses his or her badge. Your company must reimburse IAA for any fines levied against them caused by an employee’s failure to adhere to the security plan and protocol.

The Badging Office occasionally audits IAA’s business partners to ensure the accuracy of their card access/ID system and compliance with government regulations. Employers are required to maintain accurate, current lists of their employees holding IAA badges. Failure to do so can result in penalties.